Cardano: Europe Tour (Events Across Europe)

[GENERAL] Name and surname of main applicant

Dimitri Tippel

[GENERAL] Are you delivering this project as an individual or as an entity (whether formally incorporated or not)

Entity (Incorporated)

[GENERAL] Co-proposers and additional applicants

Sayos

[GENERAL] Requested funds in ada

100000

[GENERAL] Please specify how many months you expect your project to last (from 2-12 months)

12

[GENERAL] Please indicate if your proposal has been auto-translated into English from another language

No

[GENERAL] Summarize your solution to the problem (200-character limit including spaces)

Organize two diverse Cardano events across Europe within a year to enhance community access, engagement, and networking opportunities.

[GENERAL] Does your project have any dependencies on other organizations, technical or otherwise?

No

[GENERAL] If YES, please describe what the dependency is and why you believe it is essential for your project’s delivery. If NO, please write “No dependencies.”

No dependencies

[GENERAL] Will your project’s output/s be fully open source?

Yes

[GENERAL] Please provide here more information on the open source status of your project outputs

After each event, we'll actively collect feedback from attendees, including Net Promoter Scores (NPS), which will be openly published. This transparent approach ensures that the true sentiments and experiences of participants are shared with the community. By incorporating this feedback into our planning process, we can continuously improve and tailor future events to better meet the needs and expectations of our audience.

[METADATA] SDG rating

Our events contributes to multiple Sustainable Development Goals (SDGs) by promoting accessible learning, networking, inclusivity, and collaboration within the Cardano community, fostering sustainable development.

Our commitment to embracing local cultures enhances the universal value and human rights focus of each event, promoting inclusivity and equality.

[SOLUTION] Please describe your proposed solution

Our proposed solution involves organizing two Cardano-focused events in two different European cities within a 12-month period. These events will be carefully planned and customized to suit the unique cultural and technological landscapes of the host city, ensuring relevance and maximizing local engagement.

Key Elements of the Solution:

1. Event Planning and Localization: The events will be tailored to resonate with the host city's culture and tech scene. By aligning content and format with local interests, we aim to create meaningful experiences for attendees from diverse backgrounds.
2. Community and Speaker Engagement: We'll collaborate closely with local Cardano communities and renowned speakers to deliver high-quality content. The agenda will include technical insights, workshops, and discussions on blockchain's societal impacts, appealing to a broad audience.
3. Cultural Integration and Engagement: Emphasizing cultural integration, we'll foster cross-cultural understanding and align event themes with specific Sustainable Development Goals (SDGs). This ensures our gatherings contribute to broader global objectives.
4. Impact Measurement and Improvement: We'll use Key Performance Indicators (KPIs) to gauge success and gather attendee feedback for continuous improvement. This ensures our events evolve to meet community needs and preferences.
5. Networking and Collaboration Opportunities: Our events will provide networking and collaboration opportunities for attendees to connect with like-minded individuals, exchange ideas, and forge partnerships. By facilitating interactions and fostering a sense of community, we aim to strengthen the Cardano ecosystem in Europe.

In summary, our solution aims to bring accessible and engaging Cardano events to diverse European communities, fostering collaboration, knowledge-sharing, and cultural exchange. Through careful planning and community engagement, we strive to contribute to the growth and advancement of the Cardano ecosystem in Europe while providing valuable networking opportunities for participants.

[IMPACT] Please define the positive impact your project will have on the wider Cardano community

Our project will have a positive impact on the wider Cardano community by facilitating two events in Europe. These gatherings will incorporate Cardano speakers, project showcases, and extensive networking opportunities. By bringing together enthusiasts, developers, and stakeholders, we aim to foster collaboration, knowledge-sharing, and community engagement, ultimately contributing to the growth and advancement of the Cardano ecosystem in Europe.

[CAPABILITY & FEASIBILITY] What is your capability to deliver your project with high levels of trust and accountability? How do you intend to validate if your approach is feasible?

Our team brings together diverse experiences from hosting smaller, successful community-focused events to managing large gatherings. We have established connections with experienced professionals in the event industry and have access to venues, which significantly enhances our project's feasibility. Our motivation is matched by our meticulous planning and attention to detail, ensuring trust and accountability in every aspect of the event management process.

To validate our approach, we prioritize transparency and feedback collection. We'll gather insights from event visitors and generate NPS scores to publicly demonstrate the success of our events. Clear, measurable benchmarks will guide our efforts to meet objectives effectively, ensuring that our events resonate with attendees and contribute positively to the wider Cardano community.

Additionally, we will actively engage with potential partners, sponsors, and local communities to gauge interest and gather feedback on our proposed approach. By leveraging our experience, expertise, and stakeholder input, we will refine our strategy to ensure its feasibility and maximize the likelihood of successful execution.

[PROJECT MILESTONES] What are the key milestones you need to achieve in order to complete your project successfully?

Milestone 1:

Preparation for Event 1 Allocate 50% of the budget for the initial preparations.

Venue Selection: Research and secure an appropriate venue based on size, accessibility, and facilities.

Event Planning:

Set the agenda, including themes, speakers, and sessions tailored to Cardano and blockchain interests.

Registration Setup:

Implement an online registration system to manage attendees.

Milestone 2:

Allocate another 50% of the budget for the second event. Apply lessons learned from Event 1 to refine the planning and execution process. Enhance marketing and community engagement strategies based on initial feedback.

Event Planning:

Set the agenda, including themes, speakers, and sessions tailored to Cardano and blockchain interests.

Deliverables: By this point we delivered the first event and published all feedback and material gathered and used in the first event.

Final Milestone:

Project Conclusion Compile and analyze visitor feedback and other relevant metrics from the two events. Produce a comprehensive report that showcases the success and impact of the events. Share this report with stakeholders and the public to demonstrate the project’s achievements and learnings.

Evidence of Milestone Completion:

Provide documentation for venue bookings, agendas, registration links, and feedback reports. These will be saved and made available for public viewing to ensure transparency. Use metrics and direct feedback to validate the successful delivery of each event.

Deliverables: By this point we delivered the second event and published all feedback and material gathered and used in the second event.

[RESOURCES] Who is in the project team and what are their roles?

Dimalix - Project Lead

• Background: Extensive experience in customer service and sales, previously served as an Area Sales Manager. Skilled in managing client relationships and adept at conflict resolution, crucial for ensuring smooth event execution.

• Role: Will oversee the entire project, from initial planning to final execution, ensuring that each event meets our high standards for quality and community engagement. Responsible for high-level decisions, vendor negotiations, and overall event management.

• Experience with Cardano: Active moderator in the Hoskytoken project Discord, deeply familiar with community engagement

• Profiles:
• X Profile: @Dima49708605
• Discord: @Dimalix

Sayos - Project Lead

• Background: Engineer with a keen interest and knowledge in blockchain technology, I offer valuable perspectives and speaker choices to the events.

• Role: In overseeing the project alongside Dimalix, I apply technical expertise to operate and manage event planning and execution. My role focuses on ensuring the delivery of quality content and fostering community engagement throughout the process. Leveraging my technical knowledge, I actively seek out engaging and relevant speakers to ensure the events are captivating and topical.

• Experience with Cardano: Formerly operated as a Cardano Stake Pool Operator, actively contributed to the Cardano community through various small development projects.

• Profiles:
• X Profile: j_sayos
• Discord: @sayos1337

We have active lines of communication with key individuals in various Cardano-related technical groups on platforms like Discord and X (former Twitter). This allows us to stay updated on Cardano developments and ensures that we have the necessary technical support for our events. Consent and Transparency: All team members have consented to their roles and the public sharing of their profiles as part of this proposal. We have obtained all necessary permissions to include their information and ensure compliance with Catalyst’s requirements.

[BUDGET & COSTS] Please provide a cost breakdown of the proposed work and resources

Budget Breakdown and Milestones for Cardano Events Proposal

Total Request: 100,000 ADA (approx. €42,000)

Current Rate (02.05.2024): €0.423/ADA

Event Costs (€30,000 Total)

• Milestone 1, 2 (Two Major Events): €30,000
• Allocation Per Event: €15,000 each
• Venue Rental: Securing appropriate venues for the events.
• Speaker Fees: Covering honorariums for keynote speakers and panelists.
• Logistics: Includes audio-visual equipment, seating arrangements, and signage.
• Catering: Providing food and beverages for attendees.
• Events are scheduled sequentially, with planning and execution phases clearly delineated for each.

Administrative and Operational Costs (€12,000)

• Project Management, Coordination, and Documentation: €7,000
• Pre-Event Planning: Detailed scheduling, logistical arrangements, and preparatory meetings.
• Post-Event Reporting: Gathering and analyzing feedback, compiling event reports, and documenting key outcomes.
• Marketing and Promotion: €5,000
• Pre-Event Promotion: Launching advertising campaigns, engaging community through social media, and distributing promotional materials.
• Ongoing Engagement: Continuous updates and interactions with attendees and the community to maintain interest and engagement up to and during the events.

Timeline

• Milestone 1, 2 : Each event's preparation and execution are scheduled to occur over a 4-month period, starting with the initial preparations and ending with the event itself.
• Project management and documentation activities will begin with the project and extend through the end of the last event, ensuring ongoing oversight and thorough documentation.
• Marketing activities will kick off 3 months prior to the first event and continue through the end of the last event to maximize visibility and engagement.

[VALUE FOR MONEY] How does the cost of the project represent value for money for the Cardano ecosystem?

Our project budget has been meticulously planned, drawing on comprehensive market research and careful consideration of the economic context in Europe.

We have benchmarked our costs against similar projects and prevailing market rates, focusing on two key areas:

1. Venue and Logistical Costs: We’ve ensured that the costs associated with venue booking, logistics, and technology are competitive and reasonable, based on extensive market comparisons and negotiations to secure the best possible rates.
2. Benchmarking with Similar Projects: Our project is comparable to other Catalyst projects that also focus on organizing multiple events. For instance, a similar project in Japan with a budget of 198,000 ADA involved organizing three events with international speakers, while another had a budget of 267,024 ADA. Our proposed budget of 100,000 ADA for events in two European cities demonstrates stringent budget management and cost-effectiveness, especially considering the inclusion of diverse speakers and multiple locations.

Value for Money:

1. Community Building: These events are about more than just gathering people; they're about knitting together the Cardano community across Europe. Strengthening these connections supports the ecosystem's growth for years to come.
2. Spreading the Word About Cardano: We're bringing Cardano to new audiences in major European cities, helping more people understand and get excited about what Cardano can do. This not only builds the community but also encourages wider use and support of Cardano.
3. Learning and Networking Opportunities: Our events are places where people can learn, share, and spark new ideas. It’s all about inspiring innovation and making sure everyone—from developers to entrepreneurs—has the chance to collaborate and grow.
4. Beyond the Events: The effects of what we start here will ripple out far into the future. The relationships formed and projects launched at our events are set to strengthen and diversify the Cardano ecosystem, making it more resilient and adaptive.

With this proposal, we aim to make Cardano events accessible to everyone across Europe, enhancing the ecosystem's growth and sustainability.